Attendance:

Allison Melvin, Alma Notaro, Liz Mason, Alix Lind, Matt Kaufmon, Kim Pumyea, Angel Narvez, Karma Tousignant, Mandy Gilman, Amanda Lehtihen, Katie Donell

Minutes from September were approved

I. Lunenburg Gear Fundraiser

1. 86 items so far, if we get to 100 it will give us more money
2. October 18th will be the last day
3. Reminder will go out

II. Movie Night

1. 300 a theatre
2. 534 seats, 1800 dollars
3. Largest theatre has 127 seats
4. Might do a zoom to work on logistics
5. Event date will be Saturday December 21st at 10am
6. Start selling tickets in November
7. Seven dollars a ticket
8. We will have flyer go out to Primary and Turkey Hill

III. Special Someone Dance

1. February 1, 2025, snow date will be February 8, 2025
2. Last year we did business sponsorships
3. Level of sponsorship:
4. 1,000 platinum- logo, social
5. 500 gold- dj shoutout
6. 250
7. 100
8. We will start working on sponsorships
9. We can list in the weekly updates/ Lunenburg business association
10. Liz can work on something written
11. Plan on early and late dance
12. Photos by Jenn- ask if she wants to be included

IV. Launch Fundraiser

1. Must be a weeknight
2. 20% off
3. March 14th is the day off
4. Try to plan for March 13th at 4pm

V. RFF Process

1. School gifts offering for all staff to fill out an app for portion of the 5,000 for each school
2. Got approval from the superintendent
3. This week the email will go to all staff with google form
4. November 18th is the deadline
5. After it will go to the building principals, send back to Alix by November 26th
6. Special meeting December 3rd on zoom to attend to present their projects
7. Tuesday December 10th to let staff know
8. Most requests will be under 1,200 
9. Reach the most students
10. November 4th reminder to principals to encourage staff to apply

VI. Shrieks and Creaks

1. We are all set for the event
2. Pay a dollar to pick up a pop
3. Stickers and croc things, big prize LED 
4. Might be able to use the popcorn machine, we do need a plug
5. 2 volunteers needed without popcorn machine
6. 3 slots, 4 people per

VII. PTO statement

1. Dr. Burnham/ School Committee response to request
2. Letter is attached

• PTO Statement Re LEAF.pdf

Attendance:

Katie Donell, Allison Melvin, Rob McGrath, Carol Archambault, Angel Narvaez, Alix Lind, Mandy Gilman, Shaunna Baril, Kristin Kostecki, Jennifer Rainsford, Kim Pumyea

1. Recap

   1. Shrieks and Creaks

      1. Community event

      2. Sold glow sticks

      3. Made 95 dollars

   2. ​Gear Sales

      1. No total yet

      2. Ships out this week

      3. 170 items sold

      4. Think of other ideas for the future

2. Upcoming Fundraiser Planning

   1. Sonic Movie

      1. December 21st at 10am

      2. 6 theaters

      3. Flyers and invite online

      4. 500 seats at 7 dollars

      5. Not a drop off event, no tickets sold at the door

      6. Sell up until the day, decide on a day to sell until

      7. Want to make sure the concession stand is staffed

      8. November 15th get it out by digitally

      9. Volunteers will be needed day of

      10. Make sure to update address for new location

      11. Flyers should go out after Thanksgiving

   2. Launch

      1. March 20th

   3. Worcester Railers

      1. February 28th, Turkey Hill students in grades 4 and 5 will sing national anthem 

      2. Promote to everyone in the district

      3. Need to confirm all upcoming dates in a doc for reference

   4. Special Someone Dance

      1. Ask DJ to do it again

      2. Check in with Photos by Jenn

      3. Work on sponsorship, put in updates 

      4. Member first sale

      5. $11,500 raised last year

      6. Sell water

      7. Sample board for snacks

      8. Balloons, balloon setup

      9. Food donations

3. RFF Update

   1. 11 responses so far

   2. 50% THES

   3. 25% MHS

   4. 20% Primary

   5. 10% Primary/THES

   6. By November 18th reminder to principals, submit to principals, then meet with teachers

   7. December 3rd zooms, plan to let them know the following week

4. Other

   1. Discussion about trips in district that can be expensive for families- DC trip

   2. Could always use snack/water donations

   3. Sponsor a student

   4. Need to approve October and November minutes 

Attendance: Katie Kasowitz, Liz Mason, Alix Lind, Allison Melvin, Kim Pumyea, Yanina Burns, Anthony Sculimbrene, Shauna Baril, Amanda Lehtinen, Kristin Kostecki, and Katie Donell

Minutes were approved for December

I. Request For Funds recap and discussion

1. Almost all items have been ordered
2. Larger were bought this week
3. Primary was just over 4,000, the flex seating did not take into account the shipping
4. 800 left at Primary, 300 at Turkey Hill
5. All content was not in the budget and checked with the principals
6. Photos showing why it is beneficial for us to do these projects
7. Liz with create a press release
8. Next round include admin., group school meeting
9. Seek feedback from admin and pictures

II. PTO Scholarship 2025

1. Update the application
2. Shaunna will send it along

III. LPS Wellness Advisory Committee

1. Looking for committee members
2. Four times a year, Tuesdays at 3:45pm
3. Focus on nutrition and wellness education
4. Post to member page
5. Also post Safe Serv to the members page

IV. Lunenburg Night at the Railers-fundraiser planning

1. Willing to promote event and get out the details
2. Tony will draft up an email response to the Railers

V. Special Someone Dance- fundraiser planning

1. Pictures: 4x6 14 and 5x7 18- not going to charge to come
2. Setup with the crafts in the projector room
3. Alma will work on decor
4. Do the same as last year for tickets- all are 10 dollars, 3pm-5pm or 6pm-8pm
5. Members only for a week- January 6th-January 10th
6. General starts January 13th- put in weekly update
7. Volunteers- NHS students and sign up with the same shifts as last year

VI. Other questions/discussions

1. Sonic movie- 378 tickets sold- 1,478.86 in revenue
2. Launch is in March
3. Little Caesar- April

Attendance: Liz Mason, Alix Lind, Mandy Gilman, Shaunna Baril, Angel Narvaez, Carla Squier, Kim Pumyea, Kristin Kostecki, Carol Archambault, Katie Donell, Amanda Lehtinen, Katie Kasowitz, and Mari Braithwaite

I. Approve Minutes for October November meeting

1. Minutes from October and November we approved

II. Request for funds RFF update

1. 20 applications
2. Primary money total 4018
3. THES 4705
4. Middle 5000
5. HS 4860
6. Special zoom meeting to ask questions 7pm-8:15pm on Tuesday December 3rd
7. Staff can purchase on their own or we can do so
8. Left over funds could gift their funds if it is available
9. Ask Tim Santry to come on as well

III. Tree Lighting

1. Think about doing something next year
2. Maybe sell LED lights or hot chocolate to take home

IV. 2024-2025 School Calendar Discussion

1. Discussed how 2 full weeks were a lot for families
2. Monday December 22nd full day and Tuesday December 23rd half day

V. Fundraising Planning

1. Sonic Movie-December
   1. 160 tickets sold
   2. There are sports on the same weekend
   3. Send out another notice
   4. Reminder should be going out in the weekly update
   5. December 16th is the last date to buy tickets
   6. Will create a Facebook invite
2. Special Someone Dance- February
   1. February 1st, snow date February 8th
   2. Will do special someone dance sponsorship
   3. Create a donor list, find companies in the area to sponsor
   4. Basketball is going to changed on that day
   5. Save the date before Christmas
   6. January 2nd members only presale
   7. Booked DJ- same as last year
   8. Trying to get food donation from Hannaford
   9. Crafts- Kim- maybe bracelets
   10. Reach out to photos by Jenn
   11. Upgrade the photo booth
   12. Maybe have temporary tattoo station, some games
   13. Sell light up stuff
   14. Sell flowers- parents can order ahead and pick up
   15. Maybe do a basket raffle
   16. Wear something- costume contest
   17. Do zoom meeting in January
3. updates
   1. Yard signs for graduation
   2. Railers- February 28th- might not do it because of the way the pricing/return to the PTO works

Attendance: Allison Melvin, Liz Mason, Sibyl Kaufman, Jennifer Rainsford, Shaunna Baril, Katie Kasouitz, Tim Santray, Kim Pumyea, Alix Lind, Katie Donell, Tony Sculimbrene, and Kristin Kosteck

I. Special Someone Dance Recap

1. Email was helpful for families to know what to expect
2. There was some confusion because of the ticket sales, next year just two options of tickets with a minimum of two in the option
3. DJ special someone dance announcement in the middle of the dance for our sponsorship
4. Photos- never waited, 128 photos taken
5. Blue gatorade- look into how to buy this color in bulk
6. Thank you notes to donors- 10 of them- Jen R./Amanda L. can help with this
7. Allison-470.69 and Liz 42.29 need reimbursements
8. Gross sales are 1105.01, pending a room fee
9. Volunteers were great
10. No survey needed

II. PTO Scholarship

1. Forms are updated
2. Will be getting back with the application soon
3. Kim P., Kristin, and Jen R.

III. Fundraising: Launch, Little Caesars, Spring Fair/Cruise Night

1. Vendor fair is new this spring
2. Should we do the car show?
   1. Touch base with the rest of the group
   2. Cannot do the car show on our own
   3. Plan a call with the group  
   4. experience raffles
3. May 21st will be the date
4. We will have a fundraising call after vacation
5. Railers- we are not going to do it, but can share the post 

Little Caesars 

1. All online, will send out a link, 6 dollars for any unit to ship, we will select a start date for April

Launch

1. Check back in, March 20th 4pm-8pm
2. Does not work for food
3. Do we need a slip?
4. Hand out poster the first week of March
5. What is the percentage?

VI. Other   

1. RFF handmade card shared 
2. 4 imprint- 2 months in advance for printing
3. Harlem Wizards- 500 in High School gym
4. Family trivia night- thirsty robot
5. Blanket for fundraising
6.  Discuss things we can do next year
7. Cherry Hill- portions of the sales- maybe do something at the end of this year                         

Attendance: Michael Smith, Allison Melvin, Jennifer Rainsford, Kim Pumyea, Alix Lind, Mandy Gilman, Katie Donell, and Amanda Lehtinen

I. PTO Awards

1. Varies- it is up to the high school
2. We need the names asap so that we can order the plaques

II. Special Someone Dance snacks/drinks

1. Need to count and return if we can
2. Decide where to donate it, keep it for kindergarten social, and teacher appreciation

III. Fundraising 

1. We received a late sponsorship from Fidelity Bank for the Special Someone Dance

2.  Launch 

3. Will be March 20th 3:30pm-7:30pm
4. Print flyers, include in weekly update
5. 20% back
6. Setup volunteer signups

7.  Little Caesars

8. Katie K. is working on it

9. Cruise Night

10. Teen Center, Lions, and Food Pantry
11. May 21st 4pm-8pm
12. Lions will do food/Teen Center will have DJ, ice cream cart, and bouncy house/ PTO raffles and games/ Food Pantry 50/50 raffle
13. 3 sponsors from each organization then will split the profits
14. Advertise the flyers
15. Volunteers will be needed- NHS students
16. Do a car contest- set rules, maybe have Ms Debbie do a create your own car event
17. Experience raffles- 8 that we do- list what they are, maybe do the experiences at literacy night
18. Do teacher sponsored basket
19. Games- ducks, pinko, rentals- Amanda L. will look into Paul’s rentals to see what they have
20. Created a sponsorship list- GRA, Main Street Bank, Roe and Canery, dentists in town, car places, Asian Imperial, Ixtapa

21. Cherry Hill

22. Fun end of year event the Friday before school

IV. Teacher Appreciation

1. Beginning of May
2. Last year did subway, lots of food left over
3. Do it on a Tuesday- May 5th, could buy less
4. Do a sign up- have gluten free options and ask for just money
5. Do not want to duplicate what other buildings are doing

V. Other

1. RFF complete
2. Emily Carp- school was cancelled so could they use it for another day or use it for supplies/bus

Attendance: Kim Pumyea, Liz Mason, Rachel Juzapavicus, Shaunna Baril, Alix Lind, Amanda Lehtinen, Angel Nervaez, Norm Yvon, and Katie Donell

I.Teacher appreciation

1. We will have it on May 5th at all schools
2. Sign up through PT board will go out

II.Car show

1. Need to figure out the power outlets
2. Games will be pop tree, plinko, and ducks
3. Should we do spin art or an inflatable?
4. Plan on having a raffle table
5. Shaunna emailed Jen Miller about NHS volunteers
6. Will have a meeting zoom on April 28th to discuss more

III. May elections

1. Might put a paragraph in the newsletter about elections
2. Maybe no fee for membership
3. Do some membership incentives

IV. Timeline events for next year

1. Special someone dance
2. Movie
3. Launch
4. Other ideas include: be good popcorn, prize bingo, gear sale, parent’s night out, hoops 360 fundraiser, and Little Caesar's

V. PTO Scholarships

1. Working on deciding a winner

Attendance: Shaunna Baril, Mandy Gilman, Katie Kasowitz, Liz Mason, Alix Lind, Amanda Lehtinen, Allison Melvin, Bethann Cormier, Sibyl Kaufman, Kim Pumyea, and Katie Donell

Minutes from April were approved

1. Review of Budget

1. Need to add final gear sale
2. Bus appreciation- van pool/dee bus 15.00
3. Similar budget to next year, continue to ask for teacher donation
4. Budget was approved

2. Car show

1. Flyers for school- primary and THES
2. Event on Facebook
3. Send for newsletter to all schools
4. Ask Kate to send out too
5. Put on digital sign
6. Lunenburg library
7. Each organization needs at least 3 sponsors to split the sponsorships
8. May 14th is the target date to print the sponsorship sign
9. Next year should we continue to do levels
10. Lyons- food/drink
11. Teen Center- DJ, bake sale
12. PTO- games- ducks, plinko, ring toss, spin art
13. Library- bubbles, cars
14. Scouts
15. Amanda/Katie will take car of the rentals
16. Prizes are ordered
17. Signage
18. One person to do the money in the middle
19. Container for general donation
20. Bring tables, pop up tents

3. Kindergarten social

1. Set a date
2. Rain or shine
3. Put it on the calendar now to let families know
4. Do folders and car signs again

4. Elections

1. President- Shaunna Baril
2. Vice President- Kim Pumyea
3. Treasure- Alix Lind
4. Secretary- Katie Donell
5. Fundraising- Mandy with a committee
6. Membership- reduce fee
7. Marketing- Liz Mason

5. Discussion

1. PTO welcome pack- list of resources
2. Naming opportunity for new comfort dog
3. Volunteers- how can we use them in the schools